What it’s for
Turn any question into a scheduled prompt: pick the days it runs, attach documents, and deliver it to email or a connected messaging channel. Run it on demand when you need it early.
Before you start
- Each scheduled prompt has exactly one owner. Admins can edit any scheduled prompt; other owners edit only their own.
- Slack and Microsoft Teams delivery appear only when your company has set them up.
- Have the question ready. Try it in Chat first if you are not sure how it will answer.
Steps
Open Scheduled Prompts
- In the sidebar, under Chat, choose Scheduled. The list has Enabled and Disabled tabs, with each prompt’s schedule and next run.
Create one
- Choose New Schedule. Or choose Load Template to start from a saved template.
- Enter a Name. Deliveries use it as their title, so make it clear.
- Under Frequency, choose Daily, Weekly or Monthly. A daily prompt can run every day, excluding weekends, or on weekends only. A weekly prompt runs on the days of the week you pick.
- Set the Execution time.
- Under Recipients, choose Add recipients.
- Under Delivery channel, choose Email, or Slack or Microsoft Teams when they are set up.
- Under Include in delivery, choose CSV data files, Chart and table images, or both.
- Under Prompt, write the question or instructions. Attach documents so each run includes the files you need.
- Choose Save. Snowfire runs a prompt safety check first.
Pass the safety check
- If the check passed, it says the prompt is ready to save. Tap it to see why it passed.
- If it lists safety issues, fix them, then choose Save again.
- If it lists quality warnings, review them and check the acknowledgment box, then choose Save.
Try it now
- Choose Execute Now to run it without waiting for the next scheduled time.
- Or choose Send to chat to open the prompt in Chat and try it there.
Manage your scheduled prompts
- Turn a scheduled prompt on or off with its Enabled toggle. Only the owner can enable or disable a prompt.
- Edit several at once with bulk editing: change the schedule, the recipients or the owner.
- Clone a scheduled prompt to start from a copy. Deleting one asks for confirmation.
- You can leave scheduled prompts you do not own.
- Runs appear in History. Filter by scheduled prompts to find them.
- From a project, schedule recurring updates for email and connected messaging channels.
Check and fix
The new prompt shows on the Enabled tab with its next run. After it runs, the run appears in History.
| Problem | Fix |
|---|---|
| Save is blocked. | Fix the safety issues listed, or acknowledge the quality warnings. |
| You cannot turn a prompt on or off. | Only its owner can. |
| Failed to execute scheduled prompt. | Try Execute Now again, or open it in Chat with Send to chat. |
| The scheduled prompt could not be loaded. | It may have been deleted, or you may not have access. |
| The list reads No scheduled prompts match your search or filters. | Clear the search and filters. |